Assign user roles and groups

Assign roles and group memberships to users.

Assign user roles and groups

Assign roles directly to users or create user groups and assign roles to those groups. We recommend creating user groups (with a user role), and assigning users to those user groups rather than creating direct roles for each user.

Note

If an existing user in the Cortex Gateway no longer has a role or a user group assigned, the user is revoked. Any roles, user groups, or egress configurations created by that user are shown as created by Revoked user instead of the user’s email address.

Assign a user/user group to a role

Cortex Cloud provides predefined built-in user roles that provide specific access rights that cannot be modified. You can also create custom, editable user roles. If a user does not have any Cortex Cloud access permissions that are assigned specifically to them, the field displays No-Role.

1. Select Settings → Configurations → Access Management → Users.
2. Right-click the relevant user, and select Edit User Permissions.

   Tip

   To apply the same settings to multiple users, select them, and then right-click and select Edit Users Permissions.
3. Ensure the Role tab is selected.
4. Under Role, select the default or custom role.
5. (Optional) Under User Groups, add the user to a group.
6. (Optional) Under Show Accumulated Permissions:

   1. Do one of the following:

      • Select all to view the combined permissions for every role and user group assigned to the user.
      • Select a specific role assigned to the user to view the available permissions for that role.
   2. Under Components, expand each list to view the permissions.

   Important

   Setting Cortex Query Language (XQL) dataset access permissions for a user role can only be performed from Cortex Cloud Access Management. For more information, see Manage user roles.
7. (Optional) You can configure and manage granular scoping:

   1. Click the Scope tab.
   2. Under Scope Definition, expand the scoping areas that you want to grant the user role access to in the tenant by clicking the chevron icon (>) beside the scoping area title, and make any changes required. The following table explains the options available to configure:

      Important

      Before configuring, ensure that you review Understand scoping in the Manage user scope.

      Scoping Area	Granular Scoping Configurations
      Assets	Set the Scope by selecting one of the following: No assets: No asset is accessible. All assets: Defines access to all assets. Select asset groups: Defines access to the specific assets associated with the Asset Groups selected, and to view all their related cases, issues, and findings for these specific assets and Asset Groups. Under Select asset groups, define the specific asset groups that you want to grant access. Only Asset Groups relevant for scoping are listed, which are asset groups that are using only the asset attributes listed in Manage user scope (under Understand scoping → Scoping Areas → Assets). The scoping of assets also affects the scoping of cases, issues, and findings. Note Visibility of Security domain Issues that refer to assets with agents is controlled by the Endpoints scoping configuration.
      Cases and Issues	Set the Scope by selecting one of the following: No cases and issues: Defines access to no cases and issues. All cases and issues: Defines access to all cases and issues. Users can view cases or issues referencing assets within their scope. Use the Assets section to define which assets are in scope. Select domains: Defines access to the domains selected to view their related cases and issues. Under Select domains, define the specific domains that you want to grant access. Users can only view cases or issues referencing assets and endpoints within their scope. Use the Assets section to define which assets are in scope. When selecting All cases and issues or Select domains, you can separately configure access to issues and cases that lack an asset reference or where the referenced asset is not in All Assets and All Endpoints inventories. To provide access, select the Allow access to cases and issues that are not referencing known assets or endpoints checkbox. Once selected, you can specifically control which users have access to issues and cases that lack Affected Assets (as seen in the issue’s panel) and Assets (as seen in the case's panel), or where the listed assets are not part of the Asset or Endpoint inventories. When the assets listed are not part of the inventories, the asset string is typically non-clickable. In some cases, such as for identity-related issues, assets may open a dedicated User Risk View, which differs from the standard inventories panels. In the Issues and Cases tables, such items can be identified by empty values in the following columns: Asset IDs, Target Agent Identifier, and Source Agent Identifier.
      Endpoints	Set the Scope by selecting one of the following: No endpoints: Defines access to no endpoints with no ability to view their related agent management and enterprise policies. All endpoints: Defines access to all endpoints with the ability to view their related agent management and enterprise policies. This configuration can impact the visibility of related Security domain Cases and Issues, but will not affect asset visibility. Select specific (at least one required): Defines specific access to all endpoint groups by selecting Endpoint Groups or all endpoint tags by selecting Endpoint Tags to view their related agent management and enterprise policies. This configuration can impact the visibility of related Security domain Cases and Issues, but will not affect asset visibility.

   Important

   By default, Enable Scope Based Access Control is disabled in Settings → Configurations → General → Server Settings, and granular scoping is not enforced. Before enabling SBAC, we recommend that an administrator or a user with Access Management permissions first ensures that the users, user groups, and API Keys defined in Cortex Cloud are granted the required access by assigning the relevant scopes. For more information, see Manage user scope.
8. Click Save.

Perform additional tasks

For more information about additional tasks such as creating a custom role, modifying a user's role, or removing a user's role, see Manage user access or Cortex Gateway Administrator Guide.